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A-Z Postgraduate Studies Guide
Accessing department informationThere are several ways for students to access department information. These include:
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Anti-discriminationIt is unlawful and against University Policy to discriminate against or harass anyone on the basis of age, disability, gender identity, industrial activity, marital, parental or carer status, physical features, political belief or activity, pregnancy or breastfeeding, race/ethnicity/nationality, sexuality/orientation, religious belief or activity, or sex. For advice and assistance anti-discrimination advisers can be contacted by phoning the Equal Opportunity Unit on 8344 4438 or consulting their website at http://www.hr.unimelb.edu.au/equal-opportunity/. top
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Associations
University of Melbourne Postgraduate Association Australian Association for Academic General Practice Departmental Postgraduate Student Group top
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CandidatureInformation about PhD candidature is available from the School of Graduate Studies website, http://www.gradstudies.unimelb.edu.au.
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Computers
Both full-time and part-time students will be provided with reasonable
access to computing hardware and software as well as access to the Department's
IT support. Students’ needs should be discussed with their supervisor
and consultation should take place with the Department’s IT and
Infrastructure Manager. Access to system resources will be dependent
on the approval of the Head of Department. top
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Conference and training policyIn line with the strategic plan of the Department of General Practice, all research higher degree students are encouraged to present research and evaluation findings at appropriate conferences and academic meetings and to attend appropriate conferences and meetings that will enhance their academic experience during their time within the Department. As from 1 January 2006, students may receive assistance up to the following values during their candidature:
For any Masters by research candidate enrolled in the Department:
Part-time candidates will be entitled to the same total amounts throughout their candidature but spread over a longer time frame. For example, half time PhD students will be entitled to $600 per year over six years. PhD students enrolled in more than one department will receive the amount pro rata (i.e. if enrolled 50% with the Department of General Practice, they will receive 50% of the funding amount). These funds may be used to subsidise the cost of travel expenses, registration fees or accommodation. Submissions can be made for higher amounts of funding in any one year if the candidate did not take up the funding in the previous year. The funds will be distributed on an annual basis and deposited into the student’s consultancy account. From time to time, it may be that a student requests funding in advance for a particular activity, such as attendance at an overseas conference. Such requests will be accommodated providing,
All applications for funding should be made at least 6 months prior to the anticipated completion date. If the full amount of travel allocation is not expended within 6 months of completion of candidature the remaining funds will be rolled over into department accounts. Extensions for using travel funds past the candidature period must be sought and approved by the Director of Primary Care Research Unit. Process
Information on other sources of conference funding is available at http://www.services.unimelb.edu.au/scholarships/pgrad/available/travelling/index.html. top
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Confirmation Background The purposes of confirmation are to:
Process for students
To prepare for Confirmation of Candidature, candidates should:
Guidelines for the format of the proposal are included in the PhD Handbook on the University’s website http://www.gradstudies.unimelb.edu.au/phd/enrolcandid/phdhbk/. The content would usually consist of the following:
Confirmation Committee
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Contacts within the DepartmentThe first point of contact and support for students is their supervisor, however other relevant postgraduate contacts are:
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Counselling ServiceThe University Counselling Service is free for students and can help with a range of issues. For further information please visit http://www.services.unimelb.edu.au/counsel. top
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Department Postgraduate Student GroupInformation can be found under Associations. top
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Upon enrolment, students will be given access to a University of Melbourne email account. Full-time students are entitled to a maximum of 50 hours per month of dial-in Internet usage via the Department's account. Part-time students are entitled to a maximum of 25 hours a month. Please liaise with the Department’s IT and Infrastructure Manager to setup dial-in access. top
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EnrolmentPlease refer to section in Candidature. top
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Equipment for loanThe Department has a number of notebook computers, digital still cameras, recorders and transcribers, a data projector and other equipment for loan by staff and students. Information on how to book equipment is available on the intranet http://www.gp.unimelb.edu.au/internal/it/equip_booking/overview.asp. top
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EthicsAll students will need to consider if their research project requires ethical clearance. Ethics applications are submitted to the Department’s Human Ethics Advisory Group (HEAG) in the first instance. Information on how to apply for ethical clearance is available at http://www.gp.unimelb.edu.au/internal/general/research/dheag/overview.html. top
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Examination panelsThe University of Melbourne strongly encourages all PhD students to talk with their primary supervisor about arranging an examination panel that would meet on a 6-12 monthly basis throughout the candidature to review progress and provide input to the research. The panel should consist of the primary supervisor, external supervisors and at least one other person (this may be an expert of relevance to your work). The panel can also act as the confirmation panel. top
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Extensions and variation to candidaturePlease refer to School of Graduate Studies link under Candidature. top
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Forms
PhD students can find forms for most matters at Masters forms can be found at top
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Grad Flash bulletinThe School of Graduate Studies issues a weekly email with all the latest information for postgraduate students. It informs you about skills courses, library resources and databases, conferences, public lectures and other events. It is recommended that you subscribe to this service at http://www.gradstudies.unimelb.edu.au/gradflash/. top
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Grievances
PhD students can find information about what to do if there is a problem
with supervision or other matters at http://www.gradstudies.unimelb.edu.au/phd/enrolcandid/phdhbk/candidature/advice.html. top
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Health and safetyEnvironment, Health and Safety (EHS) management is the practice of reducing risk in the workplace by ensuring a safe working environment. This is achieved by having good safe work procedures, providing appropriate induction and training for staff and students, and regularly inspecting the workplace for hazards. Department EHS information is available on the intranet at http://www.gp.unimelb.edu.au/internal/general/ehs/overview.html. top
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Inter-library loansAll students are entitled to 10 inter-library loans per year. Any additional borrowings will incur a cost to the Department and students will need their supervisor’s authorisation for this. Loan cards are available from the Research and Research Training Administration Coordinator. top
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Intellectual property rightsThe following web address gives the full interpretation of intellectual property rights, http://www.research.unimelb.edu.au/ridg/ip/studentinfo/index.html. top
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Involvement in departmental activitiesThe Department is keen to involve postgraduate students in the range of activities it undertakes and values student input into its governing committees and strategic planning. This might involve presenting at seminars, research forums, postgraduate courses and undergraduate teaching. top
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Leave of absence, sick leave and annual leavePlease refer to the section in Candidature. top
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Students will be provided with a pigeonhole for receipt of mail. The Department will meet the cost of sending mail for day to day communication that is related to the research. If the student is required, by virtue of their research, to conduct large mail outs, this should be discussed with their supervisor well in advance and approximate volume and costings estimated and submissions made for funding to an appropriate granting body. There is a mail log book located near the mail out trays to record the following mail outs:
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Orientation briefings
To comply with University policy, all students must attend an official
orientation. Sessions are held quarterly by the School of Graduate Studies.
Details are provided at top
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Other work commitments PhD students Professional development is considered an integral part of the PhD training program, and might include tutoring or demonstrating. The University of Melbourne does not stipulate the maximum hours to be worked, but recommends, as a guide, that more than 6 hours per week across the year, during normal working hours, would be undesirable. Where sessional teaching is undertaken, it should be understood that the initial tutorial will include two hours of preparation and marking. Repeat tutorials involve one additional hour. No other commitments should impact on the time commitment to the PhD program. It is the responsibility of the supervisor, PCRU Director and student to ensure that paid work will not jeopardise the completion of the course of study in the time allowed. Further information on PhD candidature can be obtained from the University’s PhD Handbook located at http://www.gradstudies.unimelb.edu.au/phd/enrolcandid/phdhbk/. Masters students top
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PhD handbookThe University’s PhD handbook is located at http://www.gradstudies.unimelb.edu.au/phd/enrolcandid/phdhbk/. top
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PhD thesisInformation about your PhD thesis can be obtained through linking up with the School of Graduate Studies web site.
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Printing and photocopyingStudents will be provided with access to facilities for printing and photocopying. In line with departmental and University policies, students should minimise their printing needs by proof-reading documents on-screen before printing, downloading internet resources for future reference (rather than printing), using double-sided multiple page facilities and using the FINE PRINT default for printing as often as possible. The Department has a policy on activity based costing in order to attribute the cost of activity directly to project and department financial activity accounts. This policy outlines that staff and students need to select accounts to charge their printing and photocopying jobs to. Please refer to http://www.gp.unimelb.edu.au/internal/staff/policy/docs/PP%20Activity%20Based%20Costing.pdf. The printing and photocopying systems are setup with account PIN numbers for staff and students to charge their jobs to. Printing and photocopying that is a part of a funded research project should be charged to the project account. Printing and photocopying that is related to your research higher degree should be charged to 585 0009. If you are unsure of which account to use you should discuss it with your supervisor in the first instance. As the Department has shared resources for printing and photocopying, students are required to consult with the Research and Research Training Administration Coordinator if they are planning to undertake a large print job on the photocopier. Students should allow enough time to ensure that the correct materials are available. If you have any questions in relation to printing and photocopying procedures please contact the Research and Research Training Administration Coordinator. top
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Research data and records management
Information on research and data record management can be found on the
School of Graduate Studies web site at http://www.gradstudies.unimelb.edu.au/phd/enrolcandid/phdhbk/researchguideline/research.html top
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Research dissemination activitiesThe Department hosts a series of research forums in semester that students are encouraged to attend and present at. The purpose of these forums includes providing opportunities for students to present their work-in-progress, and discuss research ideas. Details are available from the Research and Postgraduate Administration Coordinator Friday Forums are held every week during the Academic year from 1.00pm – 2.00pm. All reseach higher degree students are expected to participate in these forums. Please refer to the Department Intranet events calendar, http://www.gp.unimelb.edu.au/internal/general/calendar/overview.html, for further details. We expect all postgraduate students to present their work at least once each year of candidature internally in the department. The format may be a confirmation presentation, in the Friday Forum series or in a specific postgraduate forum. For full-time PhD students, year 1 will be their confirmation, year 2 will be a work in progress seminar (either at the Friday Forum or special postgraduate forum) and year 3 will be their completion seminar. top
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Scholarships
Information on scholarships for research higher degree students can
be found at School of Graduate Studies
School of Graduate Studies (SGS) is responsible for coordinating services and policies for postgraduate
students. Information about SGS can be found at http://www.gradstudies.unimelb.edu.au/.
The SGS also provides a range of skills development programs that are advertised on their website. The University has provision for Academic Activity Grants to encourage postgraduate students to be involved in academic and cultural activities. Information on these grants can be found at http://www.gradstudies.unimelb.edu.au/prog_services/grants/. top
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StatisticsAccess to statistical advice is available to research higher degree students with a research project enrolled through the Department of General Practice. It is anticipated that a student may access up to 10 hours of statistics advice per year of candidature as a part of the support provided through the Department. Students that require in excess of this amount must discuss this with their supervisor and the statistician. This includes advice regarding:
It is important to first discuss your statistical requirements with your supervisor(s), and then make an initial appointment with the statistician to discuss the requirements and timelines of when the assistance will be required including your statistical package needs. The best time to meet the statistician is as soon as you have decided on your research question. Individual STATA licenses can be arranged through the IT and Infrastructure Manager. top
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SupervisionPhD students require a minimum of two supervisors, whereas Masters only require one, but may have two. A primary supervisor is to be identified within the Department of General Practice. Co-supervisors can be sought from the Department or externally. top
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Telephones and fax usageAll students will have access to telephone and fax facilities. Telephone usage for all staff and students is monitored and any usage that is deemed excessive will be discussed with the student. top
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TrainingStudents are eligible for departmental support to attend research training courses, please refer to the conference and training policy. Travel insuranceTravel insurance cover is provided to all University of Melbourne (UoM) postgraduate students, without charge, subject to 3 conditions:
All other students will be referred to the discount priced On-Line Travel Insurance Link below (also located on the Insurance Office website), or alternative travel agent facilities http://inasuitcase.aceinsurance.com.au/Melbuni/homepage.aspx. top
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Upskills program
The School of Graduate Studies offers students an extensive range of
short courses and seminars through its Upskills Program. To find out
more go to link top
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Work areaThe Department endeavours to provide each full-time student with sole access to a work area and each part-time student with access to a shared work area. This is subject to resource availability and will be arranged by the IT and Infrastructure Manager. top
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Writing CentreThe Writing Centre is specifically designed to assist University of Melbourne postgraduate students, early-career researchers and academic staff develop skills in writing for a general audience, eg. people other than fellow researchers in your field. Further information is available http://www.gradstudies.unimelb.edu.au/writingcentre/. top
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Date Created: 24 October 2006 |
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